POSITION SUMMARY

The Executive Assistant provides comprehensive administrative support to the CEO, ensuring effective coordination of meetings, communications, travel, and organizational priorities. This role requires exceptional professionalism, confidentiality, and judgment while supporting daily executive functions and strategic initiatives. The Executive Assistant will be the first face and voice of the Power Probe Company with stakeholders and Board of Directors.

KEY RESPONSIBILITIES

• Manage and coordinate the CEO’s calendar, travel plans, and meetings.
• Prepare agendas, presentations, meeting minutes, and follow-up reports.
• Assist with board materials and maintain confidential records.
• Support communication flow between executive leadership and departments.
• Monitor project deliverables, ensuring timelines are met.
• Draft and proof reports, correspondence, and executive summaries.
• Oversee contract tracking and renewals, coordinating with internal teams.
• Maintain document control and compliance records.
• Handle internal and external communications with discretion and professionalism.
• Other administrative and operational tasks as needed

Qualifications/Experience

• High school diploma or equivalent required.
• Associate or bachelor’s degree in business, Communications, or related field preferred, or equivalent combination of education and experience.
• 3-5 years providing executive-level administrative support in a fast-paced or multi-site environment.
• Proven success managing C-suite calendars, travel, and executive communications.
• Intermediate/ basic proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel);
• Experience in preparing board materials, tracking action items, and maintaining confidential documentation.
• Intermediate knowledge of internal control principles, including policy adherence, documentation accuracy, and process compliance across administrative and operational tasks.
• Strong organization, prioritization, and communication skills with a high degree of professionalism.
• Adaptable to change.

Skills

• Excellent written and verbal communication skills.
• Intermediate knowledge of Excel and business correspondence formatting.
• High level of discretion and confidentiality.
• Strong problem-solving, multitasking, and time-management abilities.
• Ability to adapt quickly and manage shifting priorities.
• Positive, professional, and team-oriented attitude.